Formal Correspondences

Attorneys and lawyers will write hundeds and even thousands of letters every year.  Writing proper correspondences are crucial for any given case.  It's very important to make sure the drafts of the correspondences and letters are almost perfect.  If they aren't, they will look unprofessional and unorganized and could affect the case.  Some ways to help attorneys and lawyers write great correspondences are:

• Avoid common errors.  You should write clearly so the reader of the letter can understand it, not feel patronized, and know what needs to be done.
• Be professional.  The correspondence is supposed to be formal.
• Be temperate.  There will be times where you want to strike back in the letter, but you are only hurting yourself by stooping down to that level.
• Be understood.  Use plain language because everyone can understand and keep it simple.
• Follow up with a letter.  Everybody will forget sometimes so you may want to remind them.
• Get things done.  Make sure your purpose of the correspondence will be or is being fulfilled.

By using these tips, writing correspondences can be quick, easier, and professional.  By watching your language and following the Golden Rule, and your letter will look its best.  Having a good correspondence is a reflection between attorneys and lawyers.  You will make a lasting impression; and first impressions are very important.

http://books.google.com/books?id=UCTQB8wtt1UC&pg=PA81&lpg=PA81&dq=formal+correspondence+attorneys&source=bl&ots=56F6csQ6W_&sig=N8eOXzu35sSTFrV_iT7dNJ8eUhk&hl=en&ei=OXbfSbWjM-Grtger9qS_DA&sa=X&oi=book_result&ct=result&resnum=6#PPA93,M1